Aide mémoire : items required to run an event : version September 2010
Personnel (some official sounding names from the Risk Assessment document) :
- Event Organiser (often CD in SAA parlance)
- Safety Officer (who will also do the pilots' briefings each morning)
- Transmitter Control Officer (plus assistants to provide relief)
- Rescue boat sailors (plus assistants to provide relief)
- Raffle organiser (if we are going to have a raffle)
1. Club should supply a gazebo or a van for Tx control and also :
- Three tables + chairs
- Frequency pegs : 35MHz pegs channels 55-90 plus 6 black pegs for 2.4GHz
- First aid kit
- Transmitter frequency checker (Ray has one)
- 35MHz frequency scanner (Colin has one, we used to)
- Optional but useful : about 30 key rings with pilot number on tag, to issue to pilots as a reminder of their Tx number
- Black rubbish bags
- Money box
Relief during the day at Tx Control. A couple of members to be trained in Tx Control as the start of the day is always busy.
2. Paper work at Tx Control :
- Risk assessment statement and copy of SAA insurance to show to Freshwaters
- SAA Mandatory Occurrence Reporting Form with Instructions
- ATTENDANCE FREQUENCIES SHEET - 1 copy on clipboard
- PILOTS BOOKING OUT SHEET - 3 copies on clipboard + spares
- PILOTS WAITING SHEET - 3 copies on clipboard + spares
- SAFETY at Loch Insh SHEET for late arrivals who have missed the pilots' briefing
- Sellotape, pens, pencils, little pilot number stickers to go on Txs (50 minimum)
3. Fencing and rope and notices :
- The white spikes plus 500m length of thin rope to guide spectators around the Safety Area
- 6 strong metal fencing poles and some orange net to block off access to the beach from the Boathouse.
- Notices to guide public (Public Safety Notice) plus (Model Aircraft Viewing Area+Tx Control) and pilots (Engine Startup Area)
- 6 strong metal fencing poles plus some rope or tape to mark the pilots' box. Windsock on roach pole beside the pilots box.
4. Boats and lifejackets - make sure we request from the Freshwaters.
TWO people required in the rescue boat plus train up other club members to be relief sailors.