Constitution of the Cairngorm Model Flying Club
The club shall be named the "Cairngorm Model Flying Club".
The objectives of the club shall be to :
2.1 operate as an affiliated club of the Scottish Aeromodellers Association;
2.2 encourage the development of aero-modelling in the Spey Valley;
2.3 maintain and improve the public image of model flying.
3.1 The management of the business and affairs of the club shall be vested in a Committee of Management, who must be Ordinary or Honorary Members of the Club.
3.2 The Committee members shall be elected at the Annual General Meeting by vote, if necessary, of the majority of members present and entitled to vote.
3.3 The Committee shall consist of the following :
- the Chairman
- the Vice-Chairman
- the Secretary
- the Treasurer
- the Safety Officer
- three further members
3.4 A Committee member shall be elected for a period of three years after which they shall stand down and be eligible for re-election.
3.5 The Safety Officer will be elected at the Annual General Meeting by vote, if necessary, of the majority of members present and entitled to vote.
3.6 The Committee shall have the power to fill any casual vacancy on the Committee by co-option. A co-opted member shall retire at the Annual General Meeting following their co-option and shall be eligible for re-election.
3.7 The Committee shall, at intervals not exceeding three months, hold meetings for the despatch of all competent business.
4.1 The Treasurer shall keep, or cause to be kept, correct and proper books and records showing the financial affairs of the club.
4.2 The Financial year for the Club shall end on 31st October each year when the books of the club shall be brought to balance and audited.
4.3 The Treasurer shall lodge all moneys in such a bank as the Committee may from time to time decide and shall not overdraw any account except to the extent approved by the council.
4.4 All cheques drawn on the club accounts shall be signed by any two of the Treasurer, Chairman or Vice-Chairman.
5. GENERAL MEETINGS
5.1 ANNUAL MEETINGS. There shall be an Annual General Meeting of members not later than 30th November each year when the accounts and the report for the year ending 31st October preceding will be submitted for approval.
5.2 SPECIAL GENERAL MEETINGS. Special General Meetings of the Club may be called by the Committee at any time or on a request in writing stating the purpose for which such a Special General Meetings is required, signed by not less than EIGHT Ordinary Members in good standing, delivered to the Secretary, who shall arrange that a Special General Meeting be convened within a period of 28 days from the date of receipt by the Secretary.
5.3 It shall not be competent to review any decision taken at any General Meeting within a period of six months from the date of that meeting.
5.4 At least 14 days notice of all General Meetings shall be given by circular to each member.
5.5 Notices of motions for the Annual General Meeting must be received by the Secretary, in writing, not later than the 21st October preceding the Meeting.
6.1 Ten members of the Club entitled to vote shall constitute a Quorum for Annual and Special General Meetings.
6.2 Five members shall constitute a Quorum for meetings of the Committee.
7. VOTING RIGHTS
7.1 Only Honorary and Ordinary members in good standing shall be entitled to vote at General Meetings.
7.2 At all meetings of the Club or Committee the Chairman, or in the absence of the Chairman, the Vice-Chairman shall take the Chair and in the absence of both of these the meeting shall elect a Chairman.
7.3 The Chairman shall have a deliberative as well as a casting vote at meetings of the Club or Committee.
8. MEMBERSHIP OF THE CLUB
8.1 The membership of the Club shall consist of the following categories :
Honorary - The Club may elect as Honorary Members of the Club such persons as they may deem desirable in the interests of the Club or as may have rendered great service to the Club. Such members shall be entitled to full club status.
Ordinary - Open to persons who have an interest in model flying and furthering the objectives of the Club.
Junior - Open to persons under the age of 16 years who have an interest in model flying and furthering the objectives of the Club.
8.2 The election of members shall be at the sole discretion of the Committee and determined by a simple majority. Every candidate for admission to the Club shall be proposed and seconded by two Honorary or Ordinary members to each of whom the candidate shall be personally known. Each nomination shall be made by completing the official application form, which will be signed by the proposer and seconder and thereafter lodged with the Secretary. The full amount payable shall accompany each nomination. The Secretary will circulate the application to the Committee members for a decision. The Committee shall not be bound to assign any reason should they decide to refuse admission to membership of the Club but, in event of refusal, this decision shall require ratification by Club members in General Meeting.
9.1 Subscription fees shall be determined annually by the Annual General Meeting on the basis of proposals submitted by the Committee. Subscriptions are due on 1st January.
9.2 Any member whose subscription is unpaid at 1st February shall cease to become a member of the Club. The Committee may re-instate a member on payment of the current subscription.
10. LOCAL RULES
10.1 The Committee shall formulate and publish local rules for the safe use of the Club Flying Field.
10.2 All members flying at the Club Flying Field are required to hold personal insurance in respect of model flying and shall produce proof of same on request by any member.
Guests may fly at the Club Flying Field on the production of the appropriate insurance.
12.1 No notice, picture, print, engraving or document of any kind shall be posted in or removed from the Club Flying Field except by the authority of the Committee and all notices relating to the Club shall be signed by the Secretary.
12.2 No member shall use, or allow to be used, the name of the Club in any manner whatsoever without prior consent of the Committee.
13. CONDUCT OF MEMBERS
If the conduct of any member be such as shall, in the opinion of the Committee, be detrimental to the interests of the Club, the Council shall have power, after giving the member whose conduct is in question an opportunity of making an explanation, to expel such member from the Club. A member so expelled shall have a right to appeal to a General Meeting of the Club provided they intimate their appeal in writing to the Secretary within fourteen days of receiving such written intimation of their expulsion. On receiving notice of appeal the Secretary shall forthwith convene a Special General Meeting of the Club. Pending consideration of such appeal the membership of the appellant shall be treated as suspended and they shall not be entitled to any privileges of the Club.
The Club may be dissolved on a Resolution to that effect obtaining the approval of two-thirds of the members present, entitled to vote and voting at an Annual or Special General Meeting, of which due notice has been given in accordance with this Constitution. The assets remaining after payment of the debts and liabilities of the Club and the costs incurred in the winding up shall be applied in such a manner as may receive the approval of two-thirds of the persons present and voting at a Special General Meeting who were entitled to vote in terms of this Constitution at the date of the Meeting at which the Dissolution was approved. In the event of the Club being dissolved any surplus funds would be distributed to clubs with similar objectives or to charitable organisations.
15. ALTERATION OF CONSTITUTION
The Constitution of the Club shall not be altered or added to except with the approval of two-thirds of the members present, entitled to vote and voting at a General Meeting, due notice of any proposed alteration or addition having been given.
This amendment to the Constitution shall come into effect on . . . . . . . . . . . . . . . . . . . , and shall continue in force until amended in accordance with the Constitution.
Signed . . . . . . . . . . . . . . . . . . . (Chairman) Signed . . . . . . . . . . . . . . . . . . . (Secretary)